Privacy Notice

This Privacy Notice explains how Swahili Children's Books, trading as Swahili Children's Books ("we", "us", "our"), collects, uses, shares, and protects your personal data when you visit our website, play our games, or download our free PDFs. We act as the data controller for the personal data described below.

1. Personal Data We Collect

• Contact details — name and email address you provide via forms, newsletter sign-up, or PDF download requests.
• Account credentials — login information for administrators.
• Support messages — the content of messages you send us.
• Usage and telemetry — pages visited, interactions, and analytics events.
• Device identifiers — browser type, device information, and IP address.

2. How We Use Your Data

• To deliver free PDF downloads and learning resources you request.
• To provide and improve our website, games, and learning resources.
• To respond to enquiries and provide customer support.
• To send newsletters and updates where you have opted in.
• To ensure security and prevent fraud or misuse.

3. Legal Basis

We process your data on the basis of our legitimate interests (to operate, secure, and improve our service), your consent (for marketing communications), and to comply with legal obligations.

4. How We Share Your Data

We share personal data with the following categories of recipients:

• Service providers / subprocessors — hosting, database, email delivery, and analytics providers that help us operate the service.
• Professional advisers — legal and accounting advisers where necessary.
• Authorities — where required by law.

5. Data Retention

We keep personal data only for as long as necessary to fulfil the purposes described in this notice, to comply with legal obligations, and to resolve disputes. When data is no longer needed it is deleted or anonymised.

6. Your Rights

Depending on your location, you may have rights to access, correct, delete, restrict, or object to the processing of your personal data, to request data portability, and to withdraw consent at any time. You also have the right to complain to your local data protection authority. To exercise any of these rights, contact us using the details below.

7. International Transfers

Where data is transferred outside the UK/EEA, we rely on appropriate safeguards such as Standard Contractual Clauses or adequacy decisions to protect it.

8. Security

We use appropriate technical and organisational measures — including encryption in transit and access controls — to protect your personal data against unauthorised access, loss, or misuse.

9. Cookies

We use essential cookies needed to run the site and analytics cookies to understand how the site is used. You can manage cookie preferences through your browser settings.

10. Contact Us

For privacy questions or to exercise your rights, please contact Swahili Children's Books via the contact form on our website.